CHSN Tech Club Bylaws
Tech Club Bylaws
ARTICLE I. NAME AND PURPOSE.
Section 1. Name.
The name of the organization shall be Clarkstown High School North Technology Club (CHSN Tech Club).
Section 2. Purpose.
CHSN Tech Club shall be organized to promote technology as a tool for experimentation and learning at Clarkstown High School North, with an emphasis on Free/Libre Open-Source Software (FLOSS), Free Culture, Free Formats, and the GNU/Linux operating system.
ARTICLE II. MEMBERSHIP.
Section 1. Eligibility.
(a) Each member shall be enrolled at Clarkstown High School North. (b) Each member shall agree to abide by the CHSN Tech Club “Code of Conduct”. (c) Each member shall support CHSN Tech Club’s purpose as stated in Article I, Section 2.
Section 2. Process.
(a) Interested students shall contact the President. (b) The President shall decide whether to finalize the approval for membership. (c) Additional membership information may be requested of prospective members.
Section 3. Dues.
(a) The amount and manner of dues, if any, shall be determined by the President after consulting with membership. (b) In the event that dues are introduced, continued membership shall be contingent upon being up-to-date on membership dues.
Section 4. Fees.
(a) There shall only be minimal fees or nothing collected for activities and events. (b) Fees shall consist of only actual or foreseeable costs and expenses.
Section 5. Resignation and Suspension.
(a) A member may resign or choose to leave temporarily by contacting the President. (b) Resignation shall not relieve a member of unpaid dues, or other charges previously accrued. (c) A member can have membership suspended by the President for violating the Code of Conduct.
ARTICLE III. PRESIDENT.
Section 1. Role.
(a) The President shall be responsible for overall policy and direction of the organization. (b) The President shall delegate the responsibility of day-to-day operations to committee(s) or member(s) when possible. (c) The President may delegate business and financial responsibilities to committee(s) or member(s).
Section 2. Duties.
Duties of the President are as follows:
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Executive: Convenes and presides at regularly scheduled meetings. Oversees the overall progress of reaching goals set by membership for CHSN Tech Club.
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Business: Keeps the business records of CHSN Tech Club. Oversees the taking of minutes, announcement of meetings, and posting agenda and minutes. These responsibilities may be delegated to committee(s) or member(s).
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Financial: Keeps the financial records of CHSN Tech Club. Oversees the tracking of income and expenses, budgeting for future financial needs, and preparing of financial information. These responsibilities may be delegated to committee(s) or member(s).
Section 3. Compensation.
The President shall receive no compensation other than reimbursement for out-of-pocket expenses.
Section 4. Term.
The President shall serve for 1 (one) academic year, and is eligible for re-election.
Section 5. Election Procedures.
(a) A candidates’ committee shall be formed to present a slate of candidates. (b) The annual election meeting shall be held in the month of September or October at a date, time, and place designated by the President. (c) Membership present at the meeting shall be eligible to nominate additional candidates. (d) Each new or current President shall be elected or re-elected by a Ranked Pairs Condorcet vote of membership. (e) Membership shall help the President determine the direction for the coming year.
Section 6. Resignation and Termination.
(a) Resignation must be in writing and received by membership. (b) The President can be removed by a 3/4 (three-fourths) vote of membership for violating the code of conduct.
Section 7. Vacancy.
(a) A vacancy that exists mid-term shall be filled by a Ranked Pairs Condorcet vote of membership. (b) A vacancy shall be filled only to the end of the vacating President’s term.
ARTICLE IV. MEMBERSHIP MEETINGS.
Section 1. IRC Meetings.
Membership may meet at a date and time designated by the President on Freenode IRC channel #chsntech.
Section 2. In-Person Meetings.
(a) Membership shall meet at least three times per month from at least September through April, at a date and time designated by the President. (b) The location shall be within the school grounds of Clarkstown High School North, unless agreed upon by a simple majority of membership.
Section 3. Quorum and Voting.
(a) Membership, as defined in Article II, present at any properly announced meeting shall constitute a quorum. (b) All issues to be voted on by membership shall be decided by a simple majority or Ranked Pairs Condorcet vote of those present.
ARTICLE V. OTHER MEETINGS.
Section 1. Special Membership Meetings.
(a) Special meetings of membership may be called by the President, or by a petition signed by 2/3 (two-thirds) of membership.
Section 2. Quorum.
A quorum for a special meeting shall use the same quorum as a normal meeting of that type.
ARTICLE VI. COMMITTEES.
Section 1. Committee Formation.
(a) Committees shall be created by the President as needed, for purposes such as fundraising, public relations, and data collection. (b) Committees may also be created by the President to fulfill the President’s business and/or financial duties. (c) The President shall appoint all committee chairs.
ARTICLE VII. AMENDMENTS.
Section 1. Amendments.
(a) These bylaws may be amended when necessary by a 2/3 (two-thirds) majority of membership. (b) Proposed amendments must be submitted to the President and sent out with membership meeting announcements.
CERTIFICATION
These bylaws were approved at a meeting and via proxy of active membership by a 2/3 (two-thirds) majority vote on October 7, 2009.